on Gabriel Moore Bevilacqua
Dates: October 19 and 26, November 09, 16 and 23, 2026
Mondays
Time: from 19h to 21h30
Duration: 5 meetings
Audience: general interested parties
Investment: R$ 400,00 + fees
Online course
Live, via video conferencing platform
Recorded classes available for a limited time only
Includes certificate at the end
For Libras interpreter, request by email cursos@mam.org.br with 7 business days' notice.
Identifying, locating, and regularly monitoring the cultural assets under our responsibility is fundamental to the management of cultural heritage. Even so, many institutions still struggle to keep their collection information up-to-date and ensure control over works of art, historical objects, documents, and other movable cultural assets, whether their own or those of third parties, received for research, exhibition, conservation, or temporary storage.
The lack of systematic inventory and control procedures can cause serious problems. The longer it takes to notice the disappearance of an object, the lower the chances of recovering it in cases of theft, loss, or unauthorized movement. Furthermore, difficulties in identifying and locating items hinder research, exhibitions, loans, conservation, and accounting, increasing operational, legal, financial, and reputational risks.
Inventory management goes beyond simply checking objects; it's a strategic management tool. When done in a planned and regular way, it helps to evaluate collections, identify inconsistencies in documents and records, monitor conservation, support audits, strengthen governance, and base decisions on evidence. New technologies, such as RFID, BLE, IoT, image recognition, machine learning, generative artificial intelligence, and autonomous agents, increase the accuracy, efficiency, and security in locating, monitoring, documenting, and analyzing collections.
This course presents and discusses concepts, models, methodologies, tools, and technologies for implementing, maintaining, and evaluating inventory and asset control programs in cultural institutions, artists' studios, and private collections. The methodology includes content presentation, case studies, practical examples, activities, and group discussions, offering a practical understanding of the main challenges and solutions. The course is aimed at professionals, artists, collectors, researchers, and students interested in collection management, documentation, security, auditing, and governance of cultural heritage.
Agenda
Lesson 1 – Why Take Inventory? Fundamentals of Asset Management
- Inventory and audit concepts
- Asset control, legal control, and intellectual property control of collections.
- The role of inventory in collection management.
- Functions and types of inventory
- Risks and consequences associated with the absence of asset control.
- Inventories as a tool for governance and accountability.
- National and international guidelines and references
Case study: comparing inventory types with different functions
Lesson 2 – Planning and methodology
- Defining objectives and scope
- Assessment of human, financial, and technological resources.
- Creating schedules and workflows.
- Definition of verification and validation criteria
- Team management and training
- Development of forms and data collection tools.
- Tools, equipment and systems
- Performance indicators
Case study: analyzing different inventory projects
Lesson 3 – Execution: procedures and best practices
- Locating and identifying objects
- Physical and documentary conference
- Location control and traceability
- Photographic documentation
- Verification of conservation status
- Safety during inventory management
Case study: models of information fields and documents
Lesson 4 – Technologies for Controlling and Monitoring Collections
- Collection Management Systems (CMS)
- Databases and information integration
- Mobile apps for inventory
- Technological solutions for control and monitoring.
- Dashboards and management reports
- Limitations, costs, and criteria for selecting monitoring models and technological tools.
Case study: use of technological tools in the monitoring and verification of collections.
Lesson 5 – Auditing, results analysis and risk management
- Inventory vs. Audit
- Data reconciliation and handling of inconsistencies
- Preparation of reports and recommendations
- Management and performance indicators
- Inventory as a risk management tool
- Using dashboards, metrics, and data analysis for continuous monitoring.
- Planning permanent programs for the control of collections.
- Institutional culture, accountability and asset governance
- Developments of an integrated asset management and control system
Case study: investigation of losses and discrepancies in a collection.
Gabriel Moore Bevilacqua
MAM friend There's a 20% discount. Be part!
Students, teachers and retirees have a 10% discount
Doubts:
cursos@mam.org.br
WhatsApp: 11 99774 3987
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credits
Image: MAM São Paulo
